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Compatible with Outlook as well as with most other major email services, Clean Email can quickly analyze your entire inbox without seeing the content of your emails and segment all emails into relevant groups, allowing you to apply actions on entire groups of emails instead of having to manage emails one by one.Is your mailbox full? Are you getting weekly or even daily messages from your system administrator saying you need to reduce the Microsoft Outlook mailbox size? This can lead to a lot of wasted time cleaning up your mailbox. Archive Outlook Emails Smarter with Clean EmailĬlean Email is an online bulk email cleaner that uses powerful filters and rules to give you greater control over your inbox. Depending on how many emails you’ve selected and the speed of your computer, the archiving process may take some time so be patient. Click OK to start archiving your emails.You can, for example, change how old emails have to be to get archived. This is where many people who want to learn how to archive folders in Outlook make a mistake. Keep in mind that Outlook will also save all subfolders beneath the folder you’ve selected.
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#Microsoft outlook 365 how to archive mail free#
Do you want to free up email storage space?.Is there a chance that you'll ever need the email again in the future?.To decide whether you should archive or delete an email in Outlook, try answering the following questions: You don’t even need to know how to create an archive folder in Outlook because the folder is available by default. It simply moves from your inbox to the archive folder, and you can retrieve it from there at any time. When you archive an email, the email disappears from your inbox, but it doesn’t get deleted. Instead of giving its users just two options how to manage emails-let them be or delete them-Outlook makes it possible to move emails into a special archive folder, which is sort of like that junk drawer most people have in their homes, where small items and documents are stored so they don’t just lie around the house. That’s where the Outlook archive folder comes in. Thankfully, storage space has become very cheap over the years, and virtually all major email services, including Outlook, now give their users gigabytes of email storage for free.Ĭonsidering that most emails are not even 1 MB large, it’s easy to see how so many people end up with thousands and thousands of emails just sitting in their inbox, refusing to delete anything because they don’t have time to manually separate important emails from subscriptions, newsletters, notifications, and spam. Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received.